The world is changed and is changing regarding the adoption of digital processes, which involve all companies, from the largest to the smallest.
Due to this fast scenario we offer on-demand digitizaion service. This is expecially cofingured for companies that are new to document management and want to start with an affordable, hybrid filing and consultation service.
With this service, companies keep part of the documentation in the company and entrust the historical archive – documents that represent the company’s working and fiscal history, not for immediate use – to the management of SGA.
On-demand digitization is one of the most requested services, it is advanced, cost-effective and flexible. It maintains all the characteristics and the entire value of the SGA storage and archive full management service: security, speed, internal logistics, digitalisation, physical delivery and remote consultation, with the advantage of applying it only to a selection of documents.
The bunch of selected documents is digitized just when i’s needed, avoiding the onerous costs of massive digitisation, legal substitutive conservation and its duties (appointment of internal conservation manager, etc.)
With on-demand digitization, the company is able to outsource costs and entrust dematerialization to a company that offers excellence in each of the three areas that this process entails: digital architecture, protected and secure deposits, on-site consultations and remotely optimal, thanks to new data mining technologies.
We support our customers in digitizing small and large amounts of documents for every need: from the implementation of internal and external EDM systems, to permanent dematerialization, to the simple creation of a digital copy to offer a flexible service of digital document storage.
Every day our satellite monitored vans withdraw and return the documents to be digitized to customers in Milan and province.
Our operators use scanning stations consisting of powerful dedicated workstations and high-capacity scanners that guarantee speed, accuracy and reliability. Times and costs of digitizing an archive depend on the following factors:
From the experience and the strong partnership created with over three hundred professional firms throughout the country, SGA is able to provide valuable support to all those professionals who operate on different levels and aspects of corporate customers or who, being involved in various ways in the management of ordinary and extraordinary insolvency procedures, must simultaneously consult from different locations large amounts of documents. SGA makes this possible through massive scanning and the creation of digital document datarooms safely available on our portal, navigable as a website and traceable in content.
This allows professionals a considerable saving of time and costs and obviously a greater respect for the environment.
The information exchanged between the various stakeholders of daily economic life (private companies, public administrations, etc.), is formalized through the issuance of documents that make them historicizable and relevant at administrative, legal and tax level.
The very high number of business transactions combined with the need for proper training and subsequent administration of documents, makes Electronic Document Management (EDM) a strategic element of corporate life.
The effectiveness of an EDM system can be seen in a series of great economic and organizational benefits with a special attention to the environment:
A software platform, entirely designed and developed by one of our technological partners, allows the integration of the software with all the most popular corporate IT systems such as SAP, Dynamics, IBM, Oracle, Zucchetti and others. Thanks to these special modules, document management and digital document storage reach the highest efficiency standards.
Secure retention and availability of data has always been a critical issue. Corporate data is vital to the company’s business. It is part of the company’s assets and, as such, should be retained.
When it comes to digital document storage, it’s clear that technological progress has quickly led to the creation of so much digital information, organized in a way that guarantees:
If, for the first two characteristics, you have to rely on a state-of-the-art operating system, for the last one, our partner Laus Informatica provides Tape Collect and Tape Vaulting services that help to organize, manage the transport and ensure the retention over time of magnetic media (off-site backup).
The custody and transport service is customizable according to the criticality levels of your business. The backup tapes are individually stored in envelopes and sealed with specific “anti-burglary” security labels in order to comply with all the requirements of the law on privacy for data processing (Law 196/2003). Handling will be carried out by anonymous means using special security suitcases, equipped with suitable shock-absorbing material and in compliance with the “recommendations for the management and storage of magnetic media” issued by the ECMA (European Computer Manufacturers Association). All vehicles used for transport are equipped with a satellite tracking system (GPS) with automatic request to the operative assistance center in the event of collision/break-ins. The backups of data and configurations can thus be stored in a different place and at a proper distance from the company’s headquarters in controlled environmental conditions with the certainty of the usability of the backup at all times.
The Tape Collect and Tape Vaulting service includes:
The storage of magnetic media will take place at the vault designed and built in accordance with the “recommendations for the management and storage of magnetic media” issued by the ECMA (European Computer Manufacturers Association) regarding the control of humidity and temperature. The access to the vault is protected by a 15 cm thick Martin Siemens steel door, for a total mass of 460 kg, with either a double bit ISN11 key lock or a self-powered digital combination with six variable numbers. On request, the magnetic media will be indexed in advance by affixing barcodes to allow any search in a fast and reliable way.
The customer will be given the index to facilitate the request of the media for consultation, data reconstruction, recycling of videotapes. The vault is CCTV-monitored and is equipped with a fire-fighting system. Inside the bunker, anti-seismic and anti-intrusion sensors are installed to protect against external attacks.
Once a visit with an expert is planned, we will be able to propose a complete solution for digital document storage that is suitable for the real needs of your company.
